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SharePoint: OneDrive and SharePoint – Protect PDF with password

Microsoft 365 Message Center Archive by Merill Fernando · Microsoft may not have sent this notice to your tenant.
Microsoft OneDrive
Microsoft 365 admin center

Rollout

Rollout dates are often only in the text. When Microsoft moves them, the change shows under "What changed".

Schedule dates changed in the text

Date phrases in schedule sentences differ between the versions this installation saw
  • Seen 5 Aug 2025 late July 2025 → mid-August 2025
  • Seen 29 May 2025 mid-May 2025, late May 2025, early June 2025 → early July 2025, mid-July 2025, late July 2025
  • Seen 6 May 2025 late April 2025, early May 2025 → mid-May 2025, early June 2025
  • Seen 16 Apr 2025 October 1, 2024
  • Seen 2 Apr 2025 early March 2025, mid-March 2025, early April 2025 → October 1, 2024, late April 2025, early May 2025, late May 2025
  • Seen 5 Mar 2025 late March 2025
  • Seen 5 Mar 2025 early April 2025

Read from date phrases in Microsoft's text, not from notice metadata. A changed phrase can be a moved rollout, a new milestone or just rewording; "What changed" below shows which.

What the notice says

Microsoft’s text, with source markup removed
Updated August 5, 2025: We have updated the timeline. Thank you for your patience. SharePoint and OneDrive users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. When this will happen: Targeted Release: We will begin rolling out early July 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously late May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-July 2025 (previously late May) and expect to complete by mid-August 2025 (previously early June). How this will affect your organization: Before this rollout: Users cannot setup passwords to protect their PDF files.  After this rollout: Users can set a User Password to protect the PDF from being opened by non-authorized users or set Owner Password to grant certain operations like printing, copying, or modifying the content. To set up an open password: 1. Open a PDF you have saved in OneDrive or SharePoint document library, 2. Click the lock icon located at the top left of the screen 3.Under Security, enter matching passwords.  4. Click Save as to password protect this document, 5. Choose the location where you want to save the file and click Save here.  6. A notification will appear at the bottom of the screen, indicating that a new file has been successfully saved.    To set up an owner password: 1. Open a PDF you have saved in OneDrive or SharePoint document library,  2. Click the lock icon located at the top left of the screen, 3. Under Protection, check the Grant permissions box. 4. Under Grant permission, check the box for the permissions you want to allow on this document.  What you need to do to prepare: 5. Type matching owner passwords and then click Save as to set permissions for this document, 6. Choose the location where you want to save the file and click Save here,  7. A notification will appear at the bottom of the screen, indicating that a new file has been successfully saved.  This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.  FAQ Will password protection overwrite my current PDF? No, we currently only allow the "Save as" option, so the original PDF will remain intact. Can I see the same permission set on the same PDF document using other apps? Yes, users are able to view the same permission settings, and the same restrictions are applied when they view the PDF within OneDrive and SharePoint. What you need to do to prepare: Note: Some users may see this feature before other users within your organization.

What changed

Between archive captures, newest first

  1. Updated May 29,August 5, 2025: We have updated the content.timeline. Thank you for your patience. SharePoint and OneDrive users can now secure … rolling out mid-July 2025 (previously late May) and expect to complete by late Julymid-August 2025 (previously early June). How this will affect your organization: Before this …

    • Services OneDrive for Business → Microsoft OneDrive

    Updated May 6,29, 2025: We have updated the timeline below. content. Thank you for your patience. SharePoint and OneDrive users can now secure … 482193. When this will happen: Targeted Release: We will begin rolling out mid-Mayearly July 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously late May 2025. May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-July 2025 (previously late May 2025 May) and expect to complete by early Junelate July 2025 (previously late March).early June). How this will affect your organization: Before this rollout: Users cannot setup …

    • Services Microsoft OneDrive → OneDrive for Business
    • Services OneDrive for Business → Microsoft OneDrive

    Updated April 16,May 6, 2025: We have updated the title and content. timeline below. Thank you for your patience. SharePoint and OneDrive users can now secure … 482193. When this will happen: Targeted Release: We will begin rolling out late April mid-May 2025 and expect to complete by early May.late May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out earlylate May 2025 and expect to complete by late Mayearly June 2025 (previously late March). How this will affect your organization: Before this …

    • Title Microsoft OneDrive: Protect PDF with Password on OneDrive for web → SharePoint: OneDrive and SharePoint – Protect PDF with password

    The text changed; it is too long to compare word by word here.

  6. The text changed; it is too long to compare word by word here.

  7. … will begin rolling out early March 2025 and expect to complete by early April 2025 (previously mid-March). mid-March. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by early April 2025 (previously late March 2025.March). How this will affect your organization: Before this rollout: Users cannot setup …

    • Tags New feature, User impact → Updated message, New feature, User impact

    Coming soon to Microsoft OneDrive: OneDrive webUpdated March 5, 2025: We have updated the content. Thank you for your patience. SharePoint Premium users can protectnow secure their PDF files with User Password and Owner Password. The User Password is requiredby adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open and view a PDF file. The Owner Password is used to set operationpassword, which is required to access the PDF, or an owner password, which sets permissions on a PDF file, for actions such as allow printing, copying, printing or modifyingediting the content.document. This enhancement provides an additional layer of security for sensitive documents, ensuring that only ensures your files remain secure and only accessible to authorized individuals can access the content. This message is associated with Microsoft 365 Roadmap ID 482193. When this … will begin rolling out early March 2025 and expect to complete by mid-March 2025.early April 2025 (previously mid-March). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out … Password to grant certain operations like printing, copying, or modifying the content.  Users will be able to use the password protection function by following these steps To set up an open password: 1. Open a PDF you have saved in OneDrive for web:  Openor SharePoint document library, 2. Click the PDF file, clicklock icon located at the Set password button on top left of the upper left toolbar.  User Password can be set under Security. With this password,screen 3.Under Security, enter matching passwords.  4. Click Save as to password protect this document, 5. Choose the user can openlocation where you want to save the PDF.  Owner Password can befile and click Save here.  6. A notification will appear at the bottom of the screen, indicating that a new file has been successfully saved.    To set under Protection. By selecting different permission levels, together withup an owner password: 1. Open a PDF you have saved in OneDrive or SharePoint document library,  2. Click the lock icon located at the top left of the permission password,screen, 3. Under Protection, check the user having this password will be able to perform relevant actions such as print, copy, or modify contents.Grant permissions box. 4. Under Grant permission, check the box for the permissions you want to allow on this document.  What you need to do to prepare: 5. Type matching owner passwords and then click Save as to set permissions for this document, 6. Choose the location where you want to save the file and click Save here,  7. A notification will appear at the bottom of the screen, indicating that a new file has been successfully saved.  This rollout will happen automatically by the specified date with no admin … to notify your users about this change and update any relevant documentation.  Before rollout,FAQ Will password protection overwrite my current PDF? No, we currently only allow the "Save as" option, so the original PDF will updateremain intact. Can I see the same permission set on the same PDF document using other apps? Yes, users are able to view the same permission settings, and the same restrictions are applied when they view the PDF within OneDrive and SharePoint. Are Microsoft Syntex users getting charged for this post withfeature? Microsoft Syntex users can use password protection without any relevant documentation.additional charge. What you need to do to prepare: Note: Some users may see this feature before other users within your organization. Password protection is only available for SharePoint Premium licensed users; non-SharePoint Premium users will not see this feature.

  9. · first version seen

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