Microsoft Teams: Meeting Participants Can Request Collaborative Annotation Sessions

• https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=89975
• https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473
• https://www.youtube.com/watch?v=RpOCxz4woPA

1. 13 May 2026

   Updated April 23,May 13, 2026: We have updated the timeline and content. Thank you for your patience. Applies to: Teams for Windows desktop … button After rollout, the default value of Everyone will apply to all newly created meetings. For meetings created before rollout, the setting will beOrganizers and co-organizers can manually update this option to Active Sharer to match the current behavior where only the active sharer can start annotations. Organizers and co-organizers must manually update existing meetings if in case they want to enable the new behavior for those meetings.opt out of this feature.  Participant Annotation Request Flow  When a participant who is not the active …

2. 29 Apr 2026
   • Title Microsoft Teams: Meeting Participants Can Request Collaborative Annotation Sessions Dependent on Host Permission → Microsoft Teams: Meeting Participants Can Request Collaborative Annotation Sessions
3. 24 Apr 2026

   … appears under the Participation section in Meeting Options. Organizers and co-organizers can selectselect: Everyone (default) — All participants see the "Start Annotation" button Active Sharer — Only the person currently sharing sees the annotation button After rollout, the default value of Everyone will apply to all newly created meetings. For meetings created before rollout, the setting will be Active Sharer to match the current behavior where only the active sharer can start annotations. Organizers and co-organizers must manually update existing meetings if they want to enable the new behavior for those meetings.  Participant Annotation Request Flow  When a participant who is not the active …

4. 23 Apr 2026
   • Title Microsoft Teams: Meeting participants can request collaborative annotation sessions → Microsoft Teams: Meeting Participants Can Request Collaborative Annotation Sessions Dependent on Host Permission

   Updated March 16,April 23, 2026: We have updated the timeline.timeline and content. Thank you for your patience.   Coming soon Applies to: Teams for Windows desktop and Teams for Microsoft Teams: MeetingMac desktop  Introduction: All meeting participants joining from native apps on Windows and macOS will be able to request an annotation session while someone elseto start collaborative annotations when a screen or window is sharing their screen.being shared. The annotations start only after the active sharer approves the request. This message applies tocapability is available exclusively in the new Microsoft Teams forexperience on native Windows desktopand macOS apps. This release also introduces a meeting option in the Participation section, allowing organizers and co-organizers to choose who can start annotations. By default, "Everyone" can access the "Start Annotation" button, but organizers and Teams for Mac desktop. (Usersco-organizers can limit it to just the "Active Sharer", making the button visible only to the person currently sharing their screen or window. Note: Users can view and annotate in Teams on the web but cannot initiate annotations.)annotations. Anonymous users in the meeting will not be able to send a request. This message is associated with Microsoft 365 Roadmap ID 89975. When this … annotation session. This request will be sent to the presenter sharing their screenscreen, who can choose to accept or deny it: Ifit. Meeting Organizer Settings (Meeting Options) A new "Who can start annotations?" option appears under the Participation section in Meeting Options. Organizers and co-organizers can select Everyone (default) — All participants see the "Start Annotation" button Active Sharer — Only the person currently sharing sees the requestannotation button  Participant Annotation Request Flow  When a participant who is accepted,not the active sharer wants to annotate, they click the "Start annotation" button in the meeting toolbar. A confirmation dialog appears, and once the annotation session will startparticipant clicks "Request", a notification is sent to the presenter for everyoneapproval. Click the "Start annotation" button in the meeting: Anonymous usersmeeting toolbar to initiate an annotation request. Confirm the request in the meetingdialog box. Once approved, annotations start request will not be ablebe sent to active sharer Request sent notification confirms the request is pending and the presenter needs to sendapprove it.  Presenter Approval Experience The active sharer (presenter) receives a notification at the top of their screen indicating that a request. This change will be available by default.viewer wants to start annotations. The presenter can choose to Deny or Allow the request. What you need to do to prepare: This rollout will happen automatically … dates with no admin action required before the rollout. You may want to notifyto: Notify your users about this change and update anyhow the annotation request/approval flow works  Update relevant documentation as appropriate. Learn more: to reflect the new meeting option and participant behavior  Educate meeting organizers on the new "Who can start annotations?" meeting option under Participation  Communicate to end users that they can now request to start annotations during screen sharing sessions  This change will be available by default.  Additional Resources:  Use annotation while sharing your screen in Microsoft Teams - Microsoft Support (we will update this (will be updated before rollout) Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022) Microsoft 365 Roadmap ID 89975

5. 16 Mar 2026

   Updated February 24,March 16, 2026: We have updated the timeline. Thank you for your patience.   Coming … 89975. When this will happen: Targeted Release: We will begin rolling out mid-Aprilearly May 2026 (previously early March) mid-April) and expect to complete by late April mid-May 2026 (previously late March).April). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling …

6. 24 Feb 2026

   Updated January 27,February 24, 2026: We have updated the timeline. Thank you for your patience.   Coming … 89975. When this will happen: Targeted Release: We will begin rolling out early March mid-April 2026 (previously early February)March) and expect to complete by late MarchApril 2026 (previously mid-February).late March). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out late March mid-May 2026 (previously mid-February)late March) and expect to complete by late AprilMay 2026 (previously late February).April). How this will affect your organization: After the rollout, meeting participants who …

7. 27 Jan 2026

   Updated December 8, 2025:January 27, 2026: We have updated the timeline. Thank you for your patience.   Coming soon … When this will happen: Targeted Release: We will begin rolling out early FebruaryMarch 2026 (previously early January)February) and expect to complete by mid-Februarylate March 2026 (previously mid-January).mid-February). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Februarylate March 2026 (previously mid-January)mid-February) and expect to complete by late FebruaryApril 2026 (previously late January).February). How this will affect your organization: After the rollout, meeting participants who …

8. 8 Dec 2025

   Updated November 18,December 8, 2025: We have updated the timeline. Thank you for your patience.   Coming … When this will happen: Targeted Release: We will begin rolling out early JanuaryFebruary 2026 (previously early December 2025) January) and expect to complete by mid-Januarymid-February 2026 (previously mid-December 2025). mid-January). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Januarymid-February 2026 (previously mid-December 2025) mid-January) and expect to complete by late JanuaryFebruary 2026 (previously late December 2025).January). How this will affect your organization: After the rollout, meeting participants who …

9. 18 Nov 2025

   Updated September 24,November 18, 2025: We have updated the timeline. Thank you for your patience.   Coming … When this will happen: Targeted Release: We will begin rolling out early January 2026 (previously early December 20252025) and expect to complete by mid-January 2026 (previously mid-December 2025.2025). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-January 2026 (previously mid-December 20252025) and expect to complete by late January 2026 (previously late December 2025.2025). How this will affect your organization: After the rollout, meeting participants who …

10. 24 Sep 2025

    Updated August 27,September 24, 2025: We have updated the timeline. Thank you for your patience.    Coming soon for Microsoft Teams: Meeting participants will be able to request … When this will happen: Targeted Release: We will begin rolling out early OctoberDecember 2025 and expect to complete by mid-Octobermid-December 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Octobermid-December 2025 and expect to complete by late October 2025December 2025. How this will affect your organization: After the rollout, meeting participants who …

11. 27 Aug 2025

    Updated July 18,August 27, 2025: We have updated the timeline. Thank you for your patience. Coming … When this will happen: Targeted Release: We will begin rolling out early SeptemberOctober 2025 and expect to complete by mid-Septembermid-October 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Septembermid-October 2025 and expect to complete by late September 2025.October 2025 How this will affect your organization: After the rollout, meeting participants who …

12. 18 Jul 2025

    Updated June 13,July 18, 2025: We have updated the timeline below. timeline. Thank you for your patience. Coming soon for Microsoft Teams: Meeting participants … When this will happen: Targeted Release: We will begin rolling out early AugustSeptember 2025 and expect to complete by mid-Augustmid-September 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-August2025mid-September 2025 and expect to complete by late AugustSeptember 2025. How this will affect your organization: After the rollout, meeting participants …

13. 13 Jun 2025

    Updated May 23,June 13, 2025: We have updated the timeline below. Thank you for your patience. … When this will happen: Targeted Release: We will begin rolling out early JulyAugust 2025 and expect to complete by mid-Julymid-August 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-July 2025 mid-August2025 and expect to complete by late JulyAugust 2025. How this will affect your organization: After the rollout, meeting participants …

14. 23 May 2025

    Updated AprilMay 23, 2025: We have updated the timeline below. Thank you for your … When this will happen: Targeted Release: We will begin rolling out early JuneJuly 2025 and expect to complete by mid-Junemid-July 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Junemid-July 2025 and expect to complete by late JuneJuly 2025. How this will affect your organization: After the rollout, meeting participants …

15. 23 Apr 2025

    Updated March 19,April 23, 2025: We have updated the rollout timeline below. Thank you for your patience. Coming soon for Microsoft Teams: … When this will happen: Targeted Release: We will begin rolling out early MayJune 2025 and expect to complete by mid-Maymid-June 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Maymid-June 2025 and expect to complete by late May 2025June 2025. How this will affect your organization: After the rollout, meeting participants who …

16. 19 Mar 2025
    • Tags New feature, User impact → Updated message, New feature, User impact

    Updated March 19, 2025: We have updated the rollout timeline below. Thank you for your patience. Coming soon for Microsoft Teams: Meeting participants will be able to request … When this will happen: Targeted Release: We will begin rolling out early AprilMay 2025 and expect to complete by mid-Aprilmid-May 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-Aprilmid-May 2025 and expect to complete by earlylate May 2025.2025 How this will affect your organization: After the rollout, meeting participants who …

17. 28 Feb 2025 · first version seen

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