Microsoft Teams | Enhanced privacy and improved stability for live captions and transcripts
From Microsoft 365 Message Center Archive by Merill Fernando · Microsoft may not have sent this notice to your tenant.Rollout
Rollout dates are often only in the text. When Microsoft moves them, the change shows under "What changed".
Schedule dates changed in the text
Date phrases in schedule sentences differ between the versions this installation saw- Seen 31 Oct 2025
September 15, 2025, October 3, 2025→ September 17, 2025
Read from date phrases in Microsoft's text, not from notice metadata. A changed phrase can be a moved rollout, a new milestone or just rewording; "What changed" below shows which.
What the notice says
Microsoft’s text, safely structuredUpdated October 30, 2025: We have corrected the timeline to reflect the actual rollout dates. Thank you.
Introduction
To enhance privacy and improve meeting reliability, we’re updating how live captions and real-time text (RTT) behave in Microsoft Teams meetings. These updates ensure that captions are more secure when transcription is off and improve the stability of caption display across devices and scenarios.
This message is associated with Microsoft 365 Roadmap ID 499616.
When this will happen
- Targeted Release: Began September 1, 2025, completes by September 17, 2025 (previously September 15).
- General Availability:
- Worldwide, GCC, GCC High: October 1-17, 2025 (previously September 15–29).
- DoD: October 21-28, 2025 (previously September 25–October 3).
How this affects your organization
- When transcription is off, captions will now display only the last five minutes of dialogue, enhancing privacy by limiting visible history.
- When transcription is on, captions will show the full meeting conversation from the time transcription starts until the transcription ends.
- A previous issue where repositioning captions could cause text loss has been resolved. Captions will now remain intact when moved.
- These improvements also apply to real-time text (RTT), ensuring a consistent and reliable experience across both features.
- This update applies to Microsoft Teams on desktop and Mac platforms.
These changes will roll out automatically and do not require admin configuration. What you can do to prepare
- Inform users about the new five-minute limit for captions when transcription is off.
- Update internal training materials and documentation for users who rely on live captions or RTT.
- No admin action is required to enable this feature.
Learn more:
Compliance considerations
No compliance considerations identified, review as appropriate for your organization.
What changed
Between archive captures, newest first- Tags
Feature update, User impact, Admin impact→ Updated message, Feature update, User impact, Admin impact
Updated October 30, 2025: We have corrected the timeline to reflect the actual rollout dates. Thank you. Introduction To enhance privacy and improve meeting reliability, we’re updating how live … When this will happenTargeted Release: Began September 1, 2025, completes by September
15, 2025.17, 2025 (previously September 15). General Availability:Worldwide, GCC, GCC High: October 1-17, 2025 (previously September15–29,15–29). DoD: October 21-28, 2025DoD:(previously September 25–October3, 20253). How this affects your organization When transcription is off, captions will now …- Tags
- · first version seen
Learn more
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