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MC1164381 Stay informedUpdated messageNew featureUser impactAdmin impact

OneDrive: Simplified file transfer for departing employees

Microsoft 365 Message Center Archive by Merill Fernando · Microsoft may not have sent this notice to your tenant.
Microsoft OneDrive
Microsoft 365 admin center

Rollout

Roadmap
493946

Rollout dates are often only in the text. When Microsoft moves them, the change shows under "What changed".

Schedule dates changed in the text

Date phrases in schedule sentences differ between the versions this installation saw
  • Seen 11 May 2026 early May 2026 → end of May 2026
  • Seen 13 Apr 2026 late April 2026 → mid-October 2025, early May 2026
  • Seen 17 Feb 2026 end of January 2026 → late April 2026
  • Seen 5 Dec 2025 early December 2025 → end of January 2026
  • Seen 25 Nov 2025 early November 2025 → early December 2025

Read from date phrases in Microsoft's text, not from notice metadata. A changed phrase can be a moved rollout, a new milestone or just rewording; "What changed" below shows which.

What the notice says

Microsoft’s text, with source markup removed
Updated May 11, 2026: We have updated the timeline. Thank you for your patience. Introduction We’re introducing enhancements to OneDrive that simplify the process of managing files when employees leave your organization. These updates improve visibility, streamline bulk transfers, and help ensure important content remains accessible and shared appropriately. This feature is associated with Microsoft 365 Roadmap ID 493946. When this will happen General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out in mid-October 2025 and expect to complete by end of May 2026 (previously early May). How this affects your organization Managing OneDrive content for departing employees is now more efficient. Key improvements include: Redesigned notifications:Account cleanup emails are now more prominent, reducing the chance of being overlooked. Improved filtering: New filters help managers quickly locate shared or important files. Bulk file transfer with preserved sharing: The “Move and keep sharing” feature allows multiple files to be transferred while retaining existing sharing permissions. Consolidated alerts: When six or more files are moved, collaborators receive a single streamlined notification. These updates help ensure a smooth handover and reduce the risk of losing critical files. When a user account is deleted, OneDrive access is automatically granted to the manager or designated secondary owner. The recipient receives an email notification with access details and information about the OneDrive retention period. Seven days before the retention period ends, a second reminder email is sent, stating that the OneDrive will be permanently deleted in seven days. Steps to transfer files: From the email, click View files to access the departing user’s OneDrive. Use the Shared filter to view only shared files, or All to see everything. Select files using the checkbox in the table header. Click Move to, choose a destination, and check Keep sharing with the same people. Click Move to again to complete the transfer. Collaborators will receive a single notification once the move is complete: What you can do to prepare No admin action is required before rollout. You may want to: Inform managers and secondary owners about the new experience. Update internal documentation to reflect the new transfer process. Watch this guided walkthrough: Simplified file transfer for departing employees Learn more: OneDrive retention and deletion - SharePoint in Microsoft 365 | Microsoft Learn Compliance considerations No compliance considerations identified, review as appropriate for your organization.

What changed

Between archive captures, newest first

  1. Updated April 13,May 11, 2026: We have updated the timeline. Thank you for your patience. Introduction … will begin rolling out in mid-October 2025 and expect to complete by earlyend of May 2026 (previously late April).early May). How this affects your organization Managing OneDrive content for departing employees is …

  2. Updated February 17,April 13, 2026: We have updated the timeline. Thank you for your patience. Introduction … Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out in mid-October 2025 and expect to complete by late Aprilearly May 2026 (previously end of January).late April). How this affects your organization Managing OneDrive content for departing employees is …

  3. Updated December 5, 2025:February 17, 2026: We have updated the timeline. Thank you for your patience. Introduction We’re … We will begin rolling out in mid-October and expect to complete by end of January late April 2026 (previously early December 2025).end of January). How this affects your organization Managing OneDrive content for departing employees is …

  4. Updated November 25,December 5, 2025: We have updated the timeline. Thank you for your patience. Introduction … We will begin rolling out in mid-October and expect to complete by early December 2025end of January 2026 (previously early November).December 2025). How this affects your organization Managing OneDrive content for departing employees is …

  5. Updated November 3,25, 2025: We have updated the content.timeline. Thank you for your patience. Introduction We’re introducing enhancements to OneDrive that … will begin rolling out in mid-October and expect to complete by early November 2025.December 2025 (previously early November). How this affects your organization Managing OneDrive content for departing employees is …

    • Tags New feature, User impact, Admin impact → Updated message, New feature, User impact, Admin impact

    Updated November 3, 2025: We have updated the content. Thank you for your patience. Introduction We’re introducing enhancements to OneDrive that simplify the process of managing … the new experience. Update internal documentation to reflect the new transfer process. Watch this guided walkthrough: Simplified file transfer for departing employees Learn more: OneDrive retention and deletion - SharePoint in Microsoft 365 | …

  7. · first version seen

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