SharePoint catalog management

Introduction

Catalog Management in SharePoint is a new capability designed to target governance and streamline administrative actions. This feature will give customers a centralized, intelligent view of their content landscape helping them understand how information is distributed and governed across the organization. By intelligently organizing SharePoint sites into clusters based on site metadata and admin-defined attributes, this feature enables scalable, context-aware management. It supports precision targeting for lifecycle policies, access reviews, permissions auditing, and storage optimization—reducing overhead and accelerating readiness for AI-driven automation, including Copilot.

When this will happen

• Public Preview (Worldwide): Begins mid-November 2025, expected to complete by late December 2025.
• General Availability (Worldwide): Begins mid-December 2025, expected to complete by late February 2026.

How this affects your organization

• Who is affected: SharePoint administrators and Microsoft 365 tenant admins using SharePoint Advanced Management (SAM).
• What will happen:
  • A new Catalog Management capability will be available in the SharePoint admin center under Reports > Catalog Management.
  • Sites will be automatically grouped into intelligent clusters based on metadata and admin-defined attributes.
  • Admins can rename groups.
  • Admins can apply policies, reports, billing rules, and Copilot access at scale using these clusters.
  • Admins can also download detailed reports to track how sites are grouped.
  • No changes to end-user experience unless actions are taken by admins.
  • Feature will be available by default for tenants with SharePoint Advanced Management.

What you can do to prepare

• No action is required at this time.

Learn more:

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.