(Updated) Microsoft Teams: In‑meeting toggle to turn Meeting AI on or off

Updated August 26, 2026: We have updated the content and timeline. Thank you for your patience.

What and Why

Microsoft Teams will introduce a new control that allows licensed meeting organizers and presenters to turn Meeting AI (including Copilot and Facilitator) on or off during a live meeting. This change builds on existing Meeting AI behavior and provides real-time flexibility to control when AI is active.

Licensed organizers and presenters can capture insights when discussions are valuable and turn off AI when conversations shift to sensitive topics. To protect AI from accessing any artifacts, Recording and Transcription will also be turned off.

Rollout Schedule

• Targeted Release: We will begin rolling out mid-September 2026 (previously mid-August) and expect to complete by late September 2026 (previously late August).
• General Availability (Worldwide): We will begin rolling out mid-September 2026 (previously late August) and expect to complete by late September (previously early September).

Impact on Your Organization

Who is affected

• All Microsoft 365 tenants with Meeting AI (Copilot and/or Facilitator) enabled by policy and in Meeting Options
• Licensed organizers and presenters in Teams Meetings

Platforms / Services

• Microsoft Teams (Desktop, Web, and Mobile)
• Microsoft 365 Copilot (Meeting AI, Facilitator)

What will happen

• A new control will appear in the Teams meeting toolbar for scheduled meetings: Screenshot 1 - Copilot and Facilitator toggles set to off
• Licensed organizers and presenters can turn Meeting AI on or off during meetings: Screenshot 2 - Copilot and Facilitator toggles set to on
• Toggles are shown only when Meeting AI is allowed by policy.
• An AI status indicator will show participants whether Meeting AI is active.

Existing tenant policies and meeting options are respected

• If Meeting AI is disabled by policy, the toggles will not appear.

When Meeting AI is turned off

• Copilot, Facilitator responses, and Notes will no longer be generated.
• Previously generated artifacts remain available and governed by retention policies.
• If AI is used without transcription, speech-to-text data stops and Recap is not generated.

Important: Transcription Dependency

• When AI is used with transcription, they remain coupled:
• To prevent Meeting AI usage, transcription and Meeting AI must remain off.

No changes to

• Meeting options configured before meetings
• Recording, transcription, and sensitivity labels behavior
• Retention and compliance policies
• Licensing requirements for Copilot and Meeting AI

Action Required / Recommendations

No action is required for this rollout.

Recommended actions

• Update internal training and documentation to explain:
• Communicate to end users:
• Prepare helpdesk teams to support user questions about:

Compliance Considerations

No compliance considerations identified. Review as appropriate for your organization.