Microsoft Planner: New Planner usage report in the Microsoft 365 admin center

What and why We're introducing a new Planner usage report in the Microsoft 365 admin center. This report provides administrators with visibility into how Planner is being used across their organization, including tenant-level active user metrics and user-level activity details. The new report helps administrators better understand Planner adoption and engagement, support reporting needs, and identify usage trends across both Planner basic and premium plans. Rollout schedule General Availability (Worldwide, GCC, GCC High, DoD): Beginning in early September 2026 and expected to complete in early September 2026 Impact on your organization Who is affected Administrators with permissions to view Microsoft 365 usage reports Platforms and services Microsoft Planner Microsoft 365 admin center Microsoft 365 usage reports What will happen Before this rollout, Planner usage data was not available in Microsoft 365 admin center usage reports. After rollout, eligible administrators can access a new report at: Microsoft 365 admin center > Reports > Usage > Planner The report includes: Total unique users: The number of distinct users active in Planner during the selected reporting period, including a daily active users trend chart. Usage details: A user-level table showing username, active days, and last activity date. Administrators can view data for the previous 7, 28, 90, or 180 days and export report data to CSV. A user is considered active when they perform at least one intentional action in Planner, such as creating or editing a task or opening the Planner application. Background refresh activity is not included in usage calculations. Usage metrics include activity across both Planner basic plans and Planner premium plans. The user-level table displays all users who were active in Planner during the previous 180 days. Changing the reporting period updates the active-days calculation but does not change which users appear in the report. Note: This report covers Planner Usage only for basic and premium plans. Planner Agent is included in the Microsoft Copilot Agents report. This feature is enabled by default and does not require configuration. Action required and recommendations No action is required. We recommend that administrators: Review which administrator roles have access to usage reports because the user-level report contains identifiable user information. Notify users if organizational policies require disclosure of usage reporting. Update internal reporting documentation or processes that reference Planner adoption or usage metrics. Learn more: Microsoft Planner usage report | Microsoft Learn Compliance considerations Question Answer Does this change alter how administrators monitor, report on, or demonstrate compliance activities? Yes. The rollout introduces a new Planner usage report in the Microsoft 365 admin center, providing administrators with new reporting and monitoring capabilities for Planner adoption and activity. Does this change expose identifiable user information to administrators? Yes. The usage details report includes user-level information such as usernames, active days, and last activity dates for users who have been active in Planner. Does this change affect access to reporting data that may require administrative review of permissions? Yes. Administrators should review which roles have access to Microsoft 365 usage reports because the report includes identifiable user activity information. Does this change affect organizational privacy or disclosure considerations? Yes. Organizations may need to notify users or update internal policies if their governance or privacy requirements include disclosure of usage monitoring and reporting practices.