(Updated) Microsoft Planner: Capacity view

Updated October 15, 2026: We have updated the timeline. Thank you for your patience.

What and why

Capacity view is a new view in Planner that presents a live staffing matrix built from existing Planner task data. It shows a timeline of who is working on what, so team leads can see how work is distributed across the team and spot overallocation or open capacity at a glance, without exporting data or building a separate report. This keeps resource decisions in the same tool where the work is already tracked.

Rollout schedule

• Targeted Release: Beginning in late October 2026 (previously early October) and expected to complete late October 2026 (previously mid-October)
• General availability (Worldwide): Beginning in late October 2026 (previously mid-October) and expected to complete by early November 2026 (previously late October)

Impact on your organization

Who is affected

• Users with a Planner Plan 3 license in Worldwide (Standard Multi-Tenant) environments
• Users without a Plan 3 license will not see Capacity view

Platforms and services

• Planner in Teams (web and desktop)
• Planner in Outlook (web and desktop)
• Capacity view is not included on mobile

What will happen

• Capacity view appears as a new view on existing plans, alongside Board, Grid, and Schedule.
• The view is populated entirely from existing Planner task data. No new data is created.
• Accuracy depends on tasks having assignees and start and finish dates. Tasks missing either will not be represented reliably in the timeline.
• The view is on by default for eligible users and there is no admin control to disable it.

Action required and recommendations

• No admin action is required to enable or prepare for this change. To get value from the view, consider the following:
• Notify Planner users that a new Capacity view will appear on their plans in early October 2026.
• Update internal training material and Planner guidance to include the new view.
• Encourage plan owners and team leads to keep assignees and start and finish dates current so the view reflects actual workload.

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.