Customized PowerBI reports behavior after major report updates

What and Why

Microsoft is updating how Viva Insights customized Power BI reports are managed when major out-of-the-box report updates are released. Customized reports will remain associated with the report version from which they were originally created and will not be automatically migrated to newer report versions.

This approach preserves report integrity and prevents customizations from breaking or behaving unexpectedly when significant report updates are introduced. Users retain access to their existing customized reports while maintaining control over when to adopt newer report versions and capabilities.

Rollout Schedule

• Available now.

Impact on Your Organization

Who is affected

• Users who create and use customized Viva Insights Power BI reports.
• Viva Insights analysts and report consumers relying on customized reports.
• Administrators supporting Viva Insights reporting experiences.

Platforms/Services

• Viva Insights
• Power BI reports within Viva Insights

What will happen

• Customized reports remain tied to the version from which they were created.
• Customized reports will not automatically migrate to newer major report versions.
• Existing customized reports remain accessible.
• Older report versions may stop receiving refreshed data.
• Users may see an "A newer version of this report is available" message.
• Users who need the latest data and capabilities must create a new customized copy from the latest report version.
• No admin configuration is required.
• No policy or tenant setting changes are introduced.

Example: A customized Copilot Adoption report based on an older report version may continue displaying data through July 26, while the latest report displays data through August 8. The customized report remains on the older version and does not automatically receive newer data.

Action Required/Recommendations

• No administrative action is required.
• Review internal reporting guidance and user documentation.
• Inform support teams about the new version notification.
• Communicate to report owners that older customized reports may stop receiving refreshed data.
• Advise users to create a new customized copy from the latest report version when they need current data and features.
• Review documentation: Customize out-of-the-box reports

Compliance Considerations

No compliance considerations identified, review as appropriate for your organization.