Microsoft Teams: Automatic location updates on bookable desks

1. 2 Oct 2024

   Updated September 18,October 2, 2024: We have updated the rollout timeline below. Thank you for your patience. Before this rollout, users can indicate in Microsoft Teams Rooms on Microsoft Windows will soon support Proximity Join via ultrasound. It will be an alternative to using Bluetooth or QR codes and typically will not penetrate walls, therefore improving the quality of detected rooms by personal devices. This release will be rolling outif they are in office or remote by manually setting their location by selecting their profile photo at the top right of Teams. With this rollout, we are introducing automatic location updates on bookable desks to make it easier for users to keep their work location up to Microsoft Teams Desktop (Windows and MacOS) for receivers anddate and connect with others in the office. In addition to this feature rolling out to select Microsoft Teams Rooms on Windows.  bookable desks, it will also be rolling out to BYOD rooms. This message is associated with Microsoft 365 Roadmap ID 380681401118. When this will happen: General Availability (Worldwide):availability (Worldwide) for bookable desks: We will begin rolling out mid-September 2024 (previously early September) and expect to complete by late September 2024 (previously mid-September). General Availability (GCC):availability (Worldwide) for BYOD rooms: We will begin rolling out mid-Septemberlate October 2024 and expect to complete by early OctoberNovember 2024. General Availability (GCC High): WeHow this will affect your organization: Bookable desks refer to unassigned seats in the office that are equipped with devices such as monitors or other peripherals. Admins can associate these devices to a workspace account using the Teams Rooms Pro Management portal. This association will begin rolling out early October 2024allow users to automatically claim a desk, and expect to complete by early November 2024. How this will affect your organization: The user experience for Proximity Join on(in future) will provide IT with valuable usage analytics and reports. Learn more: Setting up Bookable Desks in Microsoft Teams - Microsoft Teams Rooms will not change as| Microsoft Learn. After configuring bookable desks, admins can enable automatic location updates at the tenant level or for a result of this feature. The suggested roomspecific user group. Then, users can enable the feature at Teams > Settings (three-dot menu in top right of the room list will be improved using ultrasound. Previous tenants that were not ablescreen) > Privacy > Sharing your work location. After users enable the feature, their work location will automatically update to leverageIn the Proximity Join feature dueoffice when they connect to Bluetooth restrictions will be ablea bookable desk, if their location was previously set to use Proximity Join via ultrasound withUnknown or Remote. To help users find this release. This new featurefeature, after an admin enables the feature, the banner "Looks like you're in the office" will appear the first time a user plugs into a bookable desk. After a user enables automatic location updates, the banner "You're connected to your organization's network or device" will beappear once when they plug into a bookable desk. The banner confirms that the user has successfully enabled by default.automatic location update. What you need to do to prepare: You may want to notify your users aboutThis rollout will happen automatically by the specified date with no admin action required before the rollout. To prepare for this feature, we recommend communicating this new capabilityfeature to detect nearby rooms using the laptop microphones, which will receive the ultrasound signal broadcasted from select Microsoft Teams Rooms that have consoles built withyour users and admin team and sharing instructions if needed. After this feature rolls out, admins can enable automatic location updates at a tenant level or for a dedicated ultrasound speaker. Audio peripherals connected to laptops may affect the device's ability to detect the ultrasound signal.specific user group. Then, users can enable automatic location detection in Teams Settings > Privacy as described earlier.

2. 18 Sep 2024

   Updated August 2,September 18, 2024: We have updated the rollout timeline below. Thank you for your patience. Before this rollout, users can indicate in Microsoft Teams Rooms on Microsoft Teams if they are in office or remote by manually setting their location by selecting their profile photo at the top right of Teams. With this rollout, we are introducing automatic location updates on bookable desks to make it easier for users to keep their work location up to dateWindows will soon support Proximity Join via ultrasound. It will be an alternative to using Bluetooth or QR codes and typically will not penetrate walls, therefore improving the quality of detected rooms by personal devices. This release will be rolling out to Microsoft Teams Desktop (Windows and MacOS) for receivers and connect with others in the office. to select Microsoft Teams Rooms on Windows.  This message is associated with Microsoft 365 Roadmap ID 401118.380681 When this will happen: General availabilityAvailability (Worldwide): We will begin rolling out early September mid-September 2024 (previously early August)September) and expect to complete by mid-Septemberlate September 2024 (previously late August). How thismid-September). General Availability (GCC): We will affect your organization: Bookable desks refer to unassigned seats in the office that are equipped with devices such as monitors or other peripherals. Admins can associate these devices begin rolling out mid-September 2024 and expect to a workspace account using the Teams Rooms Pro Management portal. This association complete by early October 2024. General Availability (GCC High): We will allow users to automatically claim a desk, begin rolling out early October 2024 and (in future) will provide IT with valuable usage analytics and reports. Learn more: Setting up Bookable Desks in Microsoft Teams - expect to complete by early November 2024. How this will affect your organization: The user experience for Proximity Join on Microsoft Teams | Microsoft Learn. After configuring bookable desks, admins can enable automatic location updates at the tenant level or for Rooms will not change as a specific user group. Then, users can enable the feature at Teams > Settings (three-dot menu result of this feature. The suggested room in top right of the screen) > Privacy > Sharing your work location. After users enable the feature, their work location will automatically update room list will be improved using ultrasound. Previous tenants that were not able to Inleverage the office when they connectProximity Join feature due to a bookable desk, if their location was previously set Bluetooth restrictions will be able to Unknown or Remote. To help users find use Proximity Join via ultrasound with this feature, after an admin enables the feature, the banner "Looks like you're in the office" release. This new feature will appear the first time a user plugs into a bookable desk. After a user enables automatic location updates, the banner "You're connected to your organization's network or device" will appear once when they plug into a bookable desk. The banner confirms that the user has successfully be enabled automatic location update. by default. What you need to do to prepare: This rollout will happen automatically by the specified date with no admin action required before the rollout. To prepare for You may want to notify your users about this feature, we recommend communicating this new featurecapability to your users and admin team and sharing instructions if needed. After this feature rolls out, admins can enable automatic location updates at a tenant level or for detect nearby rooms using the laptop microphones, which will receive the ultrasound signal broadcasted from select Microsoft Teams Rooms that have consoles built with a specific user group. Then, users can enable automatic location detection in Teams Settings > Privacy as described earlier.dedicated ultrasound speaker. Audio peripherals connected to laptops may affect the device's ability to detect the ultrasound signal.

3. 2 Aug 2024
   • Tags New feature, User impact, Admin impact → Updated message, New feature, User impact, Admin impact

   Updated August 2, 2024: We have updated the rollout timeline below. Thank you for your patience. Before this rollout, users can indicate in Microsoft Teams if they are … this will happen: General availability (Worldwide): We will begin rolling out early AugustSeptember 2024 (previously early August) and expect to complete by mid-September 2024 (previously late August 2024.August). How this will affect your organization: Bookable desks refer to unassigned seats …

4. 3 Jul 2024 · first version seen

• BYOD roomsNot read yet
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• Setting up Bookable Desks in Microsoft Teams - Microsoft Teams | Microsoft LearnNot read yet
• enable automatic location updatesNot read yet
• Image: user controls
• Image: user controls
• Image: admin controls

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