Microsoft Outlook: Updates to "Turn off sharing recommendations" Cloud Policy

Coming soon: Updates to the Microsoft 365 Cloud Policy service setting Turn off sharing recommendation in the Microsoft 365 admin center will disable the ability for users to share or edit folder permissions with individual users in Microsoft Outlook on the web and new Microsoft Outlook for Window desktops. We will not change anything else about how the policy currently works.

This message is associated with Microsoft 365 Roadmap ID 415467.

When this will happen

Targeted Release: We will begin rolling out early October 2024 and expect to complete by late October 2024.

General Availability (Worldwide): We will begin rolling out mid-November 2024 and expect to complete by early December 2024.

General Availability (GCC, GCC High, DoD): We will begin rolling out mid-December 2024 and expect to complete by late December 2024. How this will affect your organization:

Before this rollout, the policy blocks users' ability to update default and anonymous permission levels for shared folders. This functionality will remain after the rollout, when users will also not able to share or edit individual user permissions. The current policy and how it works with calendar sharing will not be affected by this change and will remain as is.

After the rollout: The steps to update this policy at https://config.office.com/officeSettings/officePolicies will not change:

After this rollout, this screen will change (and the lower half of the screen is intentionally grayed out):

This change is on by default.

What you need to do to prepare

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.

Review your current configuration to determine the impact for your organization.

Learn more: Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn

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