New Microsoft Outlook: New work location sharing options

Coming soon to This update provides more flexibility for selecting the amount of work location information other users in the organization see, by adding the option to not share any work location information. This message applies to new Outlook for Windows and Outlook for the web.

Users can configure Share your location in Outlook settings > Calendar > Work hours and location. Admins can configure location for users with the PowerShell cmdlet Set-MailboxCalendarConfiguration -LocationDetailsInFreeBusy. Learn more: Set-MailboxCalendarConfiguration (ExchangePowerShell) | Microsoft Learn.

This message is associated with Microsoft 365 Roadmap ID 418127.

When this will happen

General Availability (Worldwide, GCC): We will begin rolling out mid-October 2024 and expect to complete by late October 2024.

How this will affect your organization

Before this update, users and admins can choose whether other users in the tenant see general location or detailed location information:

After this rollout, a user can choose from these location sharing options (or an admin can set on behalf of users):

• No location shared: Others cannot see any work location information.
• Only general location shared: Others can only see Office or Remote, if provided.
• Detailed location shared: Others can see building or desk location information, if provided. (This will continue to be the default.)

Users and admins will be able to turn off sharing any location information from Work hours and locations.

The location sharing option set in Work Hours and location will display to others in the Outlook Calendar, in Microsoft Places, and in Microsoft Teams.

What you need to do to prepare

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.

Learn more

We will update these articles before rollout.

#newoutlookforwindows