Microsoft Lists: Admin control to hide real-time list collaborators at site collection level
From Microsoft 365 Message Center Archive by Merill Fernando · Microsoft may not have sent this notice to your tenant.Rollout
Rollout dates are often only in the text. When Microsoft moves them, the change shows under "What changed".
What the notice says
Microsoft’s text, safely structuredUpdated January 22, 2025: We have updated the content Thank you for your patience.
Coming soon to Microsoft Lists: A new admin control in Microsoft PowerShell to hide real-time Microsoft Lists collaborators at the site collection level.
When this will happen
General Availability (Worldwide): Available now (since early December 2024).
How this will affect your organization
In MC891238 Microsoft SharePoint and Microsoft Teams: Update on new Microsoft Lists rollout (published September 2024, updated November 2024), we rolled out the ability for users to see who is collaborating with them in real time. Before this rollout and by default, Lists shows real time collaborators next to Filtering and Grouping actions (in the upper right of the screen) and at the list-item level.
After this rollout: Based on customer feedback regarding privacy, admins can run the PowerShell command Set-SPOSite -Identity -HidePeopleWhoHaveListsOpen $true to disable this feature on a per-site collection basis, so users cannot see who is working on the List at the same time.
This admin control to hide collaborators is available by default for admins to configure.
What you need to do to prepare
This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to:
- Inform your users about this upcoming feature and how it can enhance their workflow.
- Ensure your Teams environment is updated to the latest version to take advantage of this new functionality.
- Review your organization's policies and permissions related to sharing and accessing List data in Teams.
- Update any relevant documentation.
Learn more: Set-SPOSite (Microsoft.Online.SharePoint.PowerShell) | Microsoft Learn
What changed
Between archive captures, newest first- Tags
Feature update, User impact, Admin impact→ Updated message, Feature update, User impact, Admin impact
Updated January 22, 2025: We have updated the content Thank you for your patience. Coming soon to Microsoft Lists: A new admin control in Microsoft PowerShell … feedback regarding privacy, admins can run the PowerShell command Set-SPOSite -Identity -HidePeopleWhoHaveListsOpen
$false$true to disable this feature on a per-site collection basis, so users cannot …- Tags
- · first version seen
Learn more
Links from the notice and their documentation checksNotices it cites
Other posts named in this one- MC891238 · Microsoft SharePoint and Microsoft Teams: Update on new Microsoft Lists rolloutStay informed · changed 8 Nov 2024From Microsoft 365 Message Center Archive by Merill Fernando
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