Configure presence icons

UserNeeds changes for IntuneL_ConfigurePresenceIcons

Supported on SUPPORTED_Windows7 (defined in the Windows templates)

5568.1000

What it does

This policy setting allows you to specify whether Microsoft Office applications display presence icons in the user interface (UI). If you enable this policy setting, you may specify when applications display presence icons: - Display all: Presence icons are displayed in the UI. - Display some: Presence icons are displayed only in the Contact Card, Quick Contacts and SharePoint. - Display none: Presence icons are not displayed in the UI. If you disable or you do not configure this policy setting, presence icons are displayed in the UI.

What it writes

Hive: HKEY_CURRENT_USER
Registry key: software\policies\microsoft\office\16.0\common\im

Why it needs changes for Intune

Policy references a Windows supportedOn definition.
ADMX-INTUNE-WINDOWS-SUPPORTEDON-REFERENCE

Options

Option	Type	Registry value	Allowed values
L_ConfigurePresenceIconsDropIDDefault: Display all	Drop-down list	`turnoffpresenceicon`	Display all`0` Display some`1` Display none`2`

Configure and deploy

Choose a state and the option values; the output below is generated from the template for exactly that.

Enabled · User · template defaults

Registry file (.reg)

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\im]
"turnoffpresenceicon"=dword:00000000

PowerShell

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Configure presence icons
# Name: L_ConfigurePresenceIcons
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\im' -Name 'turnoffpresenceicon' -PropertyType 'DWord' -Value 0

The OMA-URI is an inferred ADMX-backed Policy CSP candidate derived from the source ADMX file name and policy name.
Some Microsoft policies use built-in Policy CSP pages whose area names don't match the ADMX file name, so verify the candidate against Microsoft Learn before deployment.

ADMX profile candidate (OMA-URI)

./User/Vendor/MSFT/Policy/Config/ADMX_office16/L_ConfigurePresenceIcons

ADMX SyncML candidate

<SyncML xmlns="SYNCML:SYNCML1.2">
  <SyncBody>
    <Replace>
      <CmdID>1</CmdID>
      <Item>
        <Meta>
          <Format>chr</Format>
          <Type>text/plain</Type>
        </Meta>
        <Target>
          <LocURI>./User/Vendor/MSFT/Policy/Config/ADMX_office16/L_ConfigurePresenceIcons</LocURI>
        </Target>
        <Data>&lt;enabled/&gt;
&lt;data id="L_ConfigurePresenceIconsDropID" value="0"/&gt;</Data>
      </Item>
    </Replace>
    <Final/>
  </SyncBody>
</SyncML>

Intune remediation scripts

Detection

$ErrorActionPreference = 'Stop'
$reasons = [System.Collections.Generic.List[string]]::new()

function Test-RegistryValueExists {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    return $null -ne (Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue)
}

function Test-RegistryValueEquals {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $Kind,
        [Parameter(Mandatory = $true)][object] $Expected
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    $valueObject = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue
    if ($null -eq $valueObject) {
        return $false
    }

    $actual = $valueObject.$Name
    switch ($Kind) {
        'String' { return [string]$actual -ceq [string]$Expected }
        'ExpandString' { return [string]$actual -ceq [string]$Expected }
        'DWord' { return [uint32]$actual -eq [uint32]$Expected }
        'QWord' { return [uint64]$actual -eq [uint64]$Expected }
        'MultiString' {
            $actualArray = @($actual)
            $expectedArray = @($Expected)
            if ($actualArray.Count -ne $expectedArray.Count) { return $false }
            for ($index = 0; $index -lt $actualArray.Count; $index++) {
                if ([string]$actualArray[$index] -cne [string]$expectedArray[$index]) { return $false }
            }
            return $true
        }
        'Binary' {
            $actualArray = [byte[]]$actual
            $expectedArray = [byte[]]$Expected
            if ($actualArray.Length -ne $expectedArray.Length) { return $false }
            for ($index = 0; $index -lt $actualArray.Length; $index++) {
                if ($actualArray[$index] -ne $expectedArray[$index]) { return $false }
            }
            return $true
        }
        default { return [string]$actual -ceq [string]$Expected }
    }
}

# Policy: Configure presence icons
# Name: L_ConfigurePresenceIcons
# Scope: User
# State: Enabled
# Source: office16.admx

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\im' -Name 'turnoffpresenceicon' -Kind 'DWord' -Expected 0
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\im\turnoffpresenceicon') | Out-Null
}

if ($reasons.Count -eq 0) {
    Write-Output 'Compliant'
    exit 0
}

$reasons | ForEach-Object { Write-Output $_ }
exit 1

Remediation

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Configure presence icons
# Name: L_ConfigurePresenceIcons
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\im' -Name 'turnoffpresenceicon' -PropertyType 'DWord' -Value 0

History 1 retained release

5568.100010 Aug 2026
- Already present in the first release ChangeIntel keeps.

Template

Internal name: L_ConfigurePresenceIcons
Namespace: office16.Office.Microsoft.Policies.Windows
Template file: office16.admx
Release: Microsoft 365 Apps 5568.1000 · file set 8be05d876aae137d…

Definition, editor controls and support

Definition

<policy class="User" displayName="$(string.L_ConfigurePresenceIcons)" explainText="$(string.L_ConfigurePresenceIconsExplain)" key="software\policies\microsoft\office\16.0\common\im" name="L_ConfigurePresenceIcons" presentation="$(presentation.L_ConfigurePresenceIcons)" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_ContactCard" />
      <supportedOn ref="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
      <elements>
        <enum id="L_ConfigurePresenceIconsDropID" valueName="turnoffpresenceicon">
          <item displayName="$(string.L_ConfigurePresenceIconsStr1)">
            <value>
              <decimal value="0" />
            </value>
          </item>
          <item displayName="$(string.L_ConfigurePresenceIconsStr2)">
            <value>
              <decimal value="1" />
            </value>
          </item>
          <item displayName="$(string.L_ConfigurePresenceIconsStr3)">
            <value>
              <decimal value="2" />
            </value>
          </item>
        </enum>
      </elements>
    </policy>

Editor controls

<presentation id="L_ConfigurePresenceIcons" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
        <dropdownList defaultItem="0" noSort="true" refId="L_ConfigurePresenceIconsDropID">
        </dropdownList>
      </presentation>

Supported platforms and category

office16.Office.Microsoft.Policies.Windows:category:L_ContactCard
<category displayName="$(string.L_ContactCard)" name="L_ContactCard" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
office16.Office.Microsoft.Policies.Windows:unresolved:Microsoft.Policies.Windows:SUPPORTED_Windows7
<unresolved reference="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
office16.Office.Microsoft.Policies.Windows:category:L_ContactCard
<category displayName="$(string.L_ContactCard)" name="L_ContactCard" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_ContactCard">Contact Card</string></strings>
office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem">Microsoft Office 2016</string></strings>