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Microsoft 365 Apps Group Policy settings

2,420 settings · 5568.1000 · 10 Aug 2026

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Microsoft Office 2016 › Server Settings › SharePoint Server

Maximum number of rows fetched per request while populating a lookup in the SharePoint list control

UserNeeds changes for IntuneL_MaximumNumberOfRows

Supported on SUPPORTED_Windows7 (defined in the Windows templates)

What it does

The maximum number of rows fetched per request while populating a lookup in the SharePoint list control. Based on a standalone server's recommended hardware configuration a good default would be about 5000. The limit helps improve the performance of the SharePoint list control and is a defense in depth measure to prevent loading the server.

What it writes

Hive
HKEY_CURRENT_USER
Registry key
software\policies\microsoft\office\16.0\list\settings
Why it needs changes for Intune
  • Policy references a Windows supportedOn definition.
  • ADMX-INTUNE-WINDOWS-SUPPORTEDON-REFERENCE

Options

OptionTypeRegistry valueAllowed values
L_empty433Default: Default Drop-down list rowlimitforlookups
  • Default0
  • 11
  • 100100
  • 450450
  • 50005000

Configure and deploy

Choose a state and the option values; the output below is generated from the template for exactly that.

State
Options used when Enabled

Enabled · User · template defaults

Registry file (.reg)

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\list\settings]
"rowlimitforlookups"=dword:00000000


PowerShell

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Maximum number of rows fetched per request while populating a lookup in the SharePoint list control
# Name: L_MaximumNumberOfRows
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\list\settings' -Name 'rowlimitforlookups' -PropertyType 'DWord' -Value 0
  • The OMA-URI is an inferred ADMX-backed Policy CSP candidate derived from the source ADMX file name and policy name.
  • Some Microsoft policies use built-in Policy CSP pages whose area names don't match the ADMX file name, so verify the candidate against Microsoft Learn before deployment.

ADMX profile candidate (OMA-URI)

./User/Vendor/MSFT/Policy/Config/ADMX_office16/L_MaximumNumberOfRows

ADMX SyncML candidate

<SyncML xmlns="SYNCML:SYNCML1.2">
  <SyncBody>
    <Replace>
      <CmdID>1</CmdID>
      <Item>
        <Meta>
          <Format>chr</Format>
          <Type>text/plain</Type>
        </Meta>
        <Target>
          <LocURI>./User/Vendor/MSFT/Policy/Config/ADMX_office16/L_MaximumNumberOfRows</LocURI>
        </Target>
        <Data>&lt;enabled/&gt;
&lt;data id="L_empty433" value="0"/&gt;</Data>
      </Item>
    </Replace>
    <Final/>
  </SyncBody>
</SyncML>
Intune remediation scripts

Detection

$ErrorActionPreference = 'Stop'
$reasons = [System.Collections.Generic.List[string]]::new()

function Test-RegistryValueExists {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    return $null -ne (Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue)
}

function Test-RegistryValueEquals {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $Kind,
        [Parameter(Mandatory = $true)][object] $Expected
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    $valueObject = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue
    if ($null -eq $valueObject) {
        return $false
    }

    $actual = $valueObject.$Name
    switch ($Kind) {
        'String' { return [string]$actual -ceq [string]$Expected }
        'ExpandString' { return [string]$actual -ceq [string]$Expected }
        'DWord' { return [uint32]$actual -eq [uint32]$Expected }
        'QWord' { return [uint64]$actual -eq [uint64]$Expected }
        'MultiString' {
            $actualArray = @($actual)
            $expectedArray = @($Expected)
            if ($actualArray.Count -ne $expectedArray.Count) { return $false }
            for ($index = 0; $index -lt $actualArray.Count; $index++) {
                if ([string]$actualArray[$index] -cne [string]$expectedArray[$index]) { return $false }
            }
            return $true
        }
        'Binary' {
            $actualArray = [byte[]]$actual
            $expectedArray = [byte[]]$Expected
            if ($actualArray.Length -ne $expectedArray.Length) { return $false }
            for ($index = 0; $index -lt $actualArray.Length; $index++) {
                if ($actualArray[$index] -ne $expectedArray[$index]) { return $false }
            }
            return $true
        }
        default { return [string]$actual -ceq [string]$Expected }
    }
}

# Policy: Maximum number of rows fetched per request while populating a lookup in the SharePoint list control
# Name: L_MaximumNumberOfRows
# Scope: User
# State: Enabled
# Source: office16.admx

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\list\settings' -Name 'rowlimitforlookups' -Kind 'DWord' -Expected 0
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\list\settings\rowlimitforlookups') | Out-Null
}

if ($reasons.Count -eq 0) {
    Write-Output 'Compliant'
    exit 0
}

$reasons | ForEach-Object { Write-Output $_ }
exit 1

Remediation

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Maximum number of rows fetched per request while populating a lookup in the SharePoint list control
# Name: L_MaximumNumberOfRows
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\list\settings' -Name 'rowlimitforlookups' -PropertyType 'DWord' -Value 0

History 1 retained release

  1. 5568.100010 Aug 2026
    • Already present in the first release ChangeIntel keeps.

Template

Internal name
L_MaximumNumberOfRows
Namespace
office16.Office.Microsoft.Policies.Windows
Template file
office16.admx
Release
Microsoft 365 Apps 5568.1000 · file set 8be05d876aae137d…
Definition, editor controls and support

Definition

<policy class="User" displayName="$(string.L_MaximumNumberOfRows)" explainText="$(string.L_MaximumNumberOfRowsExplain)" key="software\policies\microsoft\office\16.0\list\settings" name="L_MaximumNumberOfRows" presentation="$(presentation.L_MaximumNumberOfRows)" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_SharePointServer" />
      <supportedOn ref="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
      <elements>
        <enum id="L_empty433" valueName="rowlimitforlookups">
          <item displayName="$(string.L_Default)">
            <value>
              <decimal value="0" />
            </value>
          </item>
          <item displayName="$(string.L_One)">
            <value>
              <decimal value="1" />
            </value>
          </item>
          <item displayName="$(string.L_OneHundred)">
            <value>
              <decimal value="100" />
            </value>
          </item>
          <item displayName="$(string.L_FourFifty)">
            <value>
              <decimal value="450" />
            </value>
          </item>
          <item displayName="$(string.L_FiveThousand)">
            <value>
              <decimal value="5000" />
            </value>
          </item>
        </enum>
      </elements>
    </policy>

Editor controls

<presentation id="L_MaximumNumberOfRows" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
        <dropdownList defaultItem="0" noSort="true" refId="L_empty433">
        </dropdownList>
      </presentation>

Supported platforms and category

office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
office16.Office.Microsoft.Policies.Windows:category:L_ServerSettings
<category displayName="$(string.L_ServerSettings)" name="L_ServerSettings" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
office16.Office.Microsoft.Policies.Windows:category:L_SharePointServer
<category displayName="$(string.L_SharePointServer)" name="L_SharePointServer" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_ServerSettings" />
    </category>
office16.Office.Microsoft.Policies.Windows:unresolved:Microsoft.Policies.Windows:SUPPORTED_Windows7
<unresolved reference="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem">Microsoft Office 2016</string></strings>
office16.Office.Microsoft.Policies.Windows:category:L_ServerSettings
<category displayName="$(string.L_ServerSettings)" name="L_ServerSettings" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_ServerSettings">Server Settings</string></strings>
office16.Office.Microsoft.Policies.Windows:category:L_SharePointServer
<category displayName="$(string.L_SharePointServer)" name="L_SharePointServer" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_ServerSettings" />
    </category>
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_SharePointServer">SharePoint Server</string></strings>
ChangeIntel

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Sources read 18 Oct 22:28 UTC · 253 of 255 readable · 252 fully read · documentation 0/410 current