Number of publications in the Recent Publications list

UserNeeds changes for IntuneL_SetMaximumNumberOfMRUItemsToDisplay

Supported on SUPPORTED_Windows7 (defined in the Windows templates)

5568.1000

What it does

This policy setting specifies the number of entries displayed in the Recent Publications list that appears when users click Open on the File tab in Backstage view. If you enable this policy setting, you can specify the number of entries to be between 0 and 50. If you set the number to 0, all pinned and unpinned entries are hidden. If you disable or do not configure this policy setting, a maximum of 25 items will be displayed in the Recent Publications list. Note: If you want to prevent items from being added to the Recent Publications list entirely, you can enable the "Do not keep history of recently opened documents" Windows policy setting.

What it writes

Hive: HKEY_CURRENT_USER
Registry key: software\policies\microsoft\office\16.0\publisher\file mru

Why it needs changes for Intune

Policy references a Windows supportedOn definition.
ADMX-INTUNE-WINDOWS-SUPPORTEDON-REFERENCE

Options

Option	Type	Registry value	Allowed values
L_SetMaximumNumberOfMRUItemsToDisplaySpinIDDefault: 25	Number	`max display`	0 to 50

Configure and deploy

Choose a state and the option values; the output below is generated from the template for exactly that.

Enabled · User · template defaults

Registry file (.reg)

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\publisher\file mru]
"max display"=dword:00000019

PowerShell

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Number of publications in the Recent Publications list
# Name: L_SetMaximumNumberOfMRUItemsToDisplay
# Scope: User
# State: Enabled
# Source: pub16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\publisher\file mru' -Name 'max display' -PropertyType 'DWord' -Value 25

The OMA-URI is an inferred ADMX-backed Policy CSP candidate derived from the source ADMX file name and policy name.
Some Microsoft policies use built-in Policy CSP pages whose area names don't match the ADMX file name, so verify the candidate against Microsoft Learn before deployment.

ADMX profile candidate (OMA-URI)

./User/Vendor/MSFT/Policy/Config/ADMX_pub16/L_SetMaximumNumberOfMRUItemsToDisplay

ADMX SyncML candidate

<SyncML xmlns="SYNCML:SYNCML1.2">
  <SyncBody>
    <Replace>
      <CmdID>1</CmdID>
      <Item>
        <Meta>
          <Format>chr</Format>
          <Type>text/plain</Type>
        </Meta>
        <Target>
          <LocURI>./User/Vendor/MSFT/Policy/Config/ADMX_pub16/L_SetMaximumNumberOfMRUItemsToDisplay</LocURI>
        </Target>
        <Data>&lt;enabled/&gt;
&lt;data id="L_SetMaximumNumberOfMRUItemsToDisplaySpinID" value="25"/&gt;</Data>
      </Item>
    </Replace>
    <Final/>
  </SyncBody>
</SyncML>

Intune remediation scripts

Detection

$ErrorActionPreference = 'Stop'
$reasons = [System.Collections.Generic.List[string]]::new()

function Test-RegistryValueExists {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    return $null -ne (Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue)
}

function Test-RegistryValueEquals {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $Kind,
        [Parameter(Mandatory = $true)][object] $Expected
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    $valueObject = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue
    if ($null -eq $valueObject) {
        return $false
    }

    $actual = $valueObject.$Name
    switch ($Kind) {
        'String' { return [string]$actual -ceq [string]$Expected }
        'ExpandString' { return [string]$actual -ceq [string]$Expected }
        'DWord' { return [uint32]$actual -eq [uint32]$Expected }
        'QWord' { return [uint64]$actual -eq [uint64]$Expected }
        'MultiString' {
            $actualArray = @($actual)
            $expectedArray = @($Expected)
            if ($actualArray.Count -ne $expectedArray.Count) { return $false }
            for ($index = 0; $index -lt $actualArray.Count; $index++) {
                if ([string]$actualArray[$index] -cne [string]$expectedArray[$index]) { return $false }
            }
            return $true
        }
        'Binary' {
            $actualArray = [byte[]]$actual
            $expectedArray = [byte[]]$Expected
            if ($actualArray.Length -ne $expectedArray.Length) { return $false }
            for ($index = 0; $index -lt $actualArray.Length; $index++) {
                if ($actualArray[$index] -ne $expectedArray[$index]) { return $false }
            }
            return $true
        }
        default { return [string]$actual -ceq [string]$Expected }
    }
}

# Policy: Number of publications in the Recent Publications list
# Name: L_SetMaximumNumberOfMRUItemsToDisplay
# Scope: User
# State: Enabled
# Source: pub16.admx

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\publisher\file mru' -Name 'max display' -Kind 'DWord' -Expected 25
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\publisher\file mru\max display') | Out-Null
}

if ($reasons.Count -eq 0) {
    Write-Output 'Compliant'
    exit 0
}

$reasons | ForEach-Object { Write-Output $_ }
exit 1

Remediation

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Number of publications in the Recent Publications list
# Name: L_SetMaximumNumberOfMRUItemsToDisplay
# Scope: User
# State: Enabled
# Source: pub16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\publisher\file mru' -Name 'max display' -PropertyType 'DWord' -Value 25

History 1 retained release

5568.100010 Aug 2026
- Already present in the first release ChangeIntel keeps.

Template

Internal name: L_SetMaximumNumberOfMRUItemsToDisplay
Namespace: pub16.Office.Microsoft.Policies.Windows
Template file: pub16.admx
Release: Microsoft 365 Apps 5568.1000 · file set 8be05d876aae137d…

Definition, editor controls and support

Definition

<policy class="User" displayName="$(string.L_SetMaximumNumberOfMRUItemsToDisplay)" explainText="$(string.L_SetMaximumNumberOfMRUItemsToDisplayExplain)" key="software\policies\microsoft\office\16.0\publisher\file mru" name="L_SetMaximumNumberOfMRUItemsToDisplay" presentation="$(presentation.L_SetMaximumNumberOfMRUItemsToDisplay)" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="pub16.Office.Microsoft.Policies.Windows:L_Advanced" />
      <supportedOn ref="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
      <elements>
        <decimal id="L_SetMaximumNumberOfMRUItemsToDisplaySpinID" maxValue="50" minValue="0" valueName="max display" />
      </elements>
    </policy>

Editor controls

<presentation id="L_SetMaximumNumberOfMRUItemsToDisplay" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
        <decimalTextBox defaultValue="25" refId="L_SetMaximumNumberOfMRUItemsToDisplaySpinID" spinStep="1">
        </decimalTextBox>
      </presentation>

Supported platforms and category

pub16.Office.Microsoft.Policies.Windows:category:L_Advanced
<category displayName="$(string.L_Advanced)" name="L_Advanced" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="pub16.Office.Microsoft.Policies.Windows:L_PubOptions" />
    </category>
pub16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficePublisher
<category displayName="$(string.L_MicrosoftOfficePublisher)" name="L_MicrosoftOfficePublisher" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
pub16.Office.Microsoft.Policies.Windows:category:L_PubOptions
<category displayName="$(string.L_PubOptions)" name="L_PubOptions" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="pub16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficePublisher" />
    </category>
pub16.Office.Microsoft.Policies.Windows:unresolved:Microsoft.Policies.Windows:SUPPORTED_Windows7
<unresolved reference="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
pub16.Office.Microsoft.Policies.Windows:category:L_Advanced
<category displayName="$(string.L_Advanced)" name="L_Advanced" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="pub16.Office.Microsoft.Policies.Windows:L_PubOptions" />
    </category>
<strings><string id="pub16.Office.Microsoft.Policies.Windows:L_Advanced">Advanced</string></strings>
pub16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficePublisher
<category displayName="$(string.L_MicrosoftOfficePublisher)" name="L_MicrosoftOfficePublisher" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
<strings><string id="pub16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficePublisher">Microsoft Publisher 2016</string></strings>
pub16.Office.Microsoft.Policies.Windows:category:L_PubOptions
<category displayName="$(string.L_PubOptions)" name="L_PubOptions" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="pub16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficePublisher" />
    </category>
<strings><string id="pub16.Office.Microsoft.Policies.Windows:L_PubOptions">Publisher Options</string></strings>