Workflow Cache 4 (Microsoft 365 Apps Group Policy)

What it does

The values entered will be used by the client to provide the user with a workflow to be made available to the user for all of their documents. The url should be a full path, such as 'http://localsharepointsite/Shared%20Documents'. Some workflows require that the user sign a document with an in-document signature, workflows indicated as such will only be shown the the user as an option in applications that support in-document signatures. This workflow must also be made available on the document library (setting these values only lets the client know about the workflow).

What it writes

Hive: HKEY_CURRENT_USER
Registry key: software\policies\microsoft\office\common\workflow\cache\workflow4

Why it needs changes for Intune

Policy references a Windows supportedOn definition.
ADMX-INTUNE-WINDOWS-SUPPORTEDON-REFERENCE

Options

Option	Type	Registry value	Allowed values
Name of the workflow to be shown to the user	Text	`name`	Up to 255 characters
Full URL to the document library with which the workflow is associated	Text	`path`	Up to 255 characters
Description of the workflow to be shown to the user	Text	`description`	Up to 255 characters
Name of the document library to be shown the user	Text	`documentlibraryfriendlyname`	Up to 255 characters
Workflow requires the user to sign the document (Word/Excel only)	Checkbox	`sigclientrequired`	On (1) or off (0)

Configure and deploy

Choose a state and the option values; the output below is generated from the template for exactly that.

Enabled · User · template defaults

Registry file (.reg)

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4]
"description"=""
"documentlibraryfriendlyname"=""
"name"=""
"path"=""
"sigclientrequired"=dword:00000001

PowerShell

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Workflow Cache 4
# Name: L_WorkflowCache4
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'name' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'path' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'description' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'documentlibraryfriendlyname' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'sigclientrequired' -PropertyType 'DWord' -Value 1

The OMA-URI is an inferred ADMX-backed Policy CSP candidate derived from the source ADMX file name and policy name.
Some Microsoft policies use built-in Policy CSP pages whose area names don't match the ADMX file name, so verify the candidate against Microsoft Learn before deployment.
The generated payload is incomplete because one or more ADMX element values were not supplied: L_workflowcachename443, L_workflowpath444, L_workflowdescrip445, L_workflowfriendly446, L_workflowsig447

ADMX profile candidate (OMA-URI)

./User/Vendor/MSFT/Policy/Config/ADMX_office16/L_WorkflowCache4

Intune remediation scripts

Detection

$ErrorActionPreference = 'Stop'
$reasons = [System.Collections.Generic.List[string]]::new()

function Test-RegistryValueExists {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    return $null -ne (Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue)
}

function Test-RegistryValueEquals {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $Kind,
        [Parameter(Mandatory = $true)][object] $Expected
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return $false
    }

    $valueObject = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction SilentlyContinue
    if ($null -eq $valueObject) {
        return $false
    }

    $actual = $valueObject.$Name
    switch ($Kind) {
        'String' { return [string]$actual -ceq [string]$Expected }
        'ExpandString' { return [string]$actual -ceq [string]$Expected }
        'DWord' { return [uint32]$actual -eq [uint32]$Expected }
        'QWord' { return [uint64]$actual -eq [uint64]$Expected }
        'MultiString' {
            $actualArray = @($actual)
            $expectedArray = @($Expected)
            if ($actualArray.Count -ne $expectedArray.Count) { return $false }
            for ($index = 0; $index -lt $actualArray.Count; $index++) {
                if ([string]$actualArray[$index] -cne [string]$expectedArray[$index]) { return $false }
            }
            return $true
        }
        'Binary' {
            $actualArray = [byte[]]$actual
            $expectedArray = [byte[]]$Expected
            if ($actualArray.Length -ne $expectedArray.Length) { return $false }
            for ($index = 0; $index -lt $actualArray.Length; $index++) {
                if ($actualArray[$index] -ne $expectedArray[$index]) { return $false }
            }
            return $true
        }
        default { return [string]$actual -ceq [string]$Expected }
    }
}

# Policy: Workflow Cache 4
# Name: L_WorkflowCache4
# Scope: User
# State: Enabled
# Source: office16.admx

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'name' -Kind 'String' -Expected ''
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4\name') | Out-Null
}

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'path' -Kind 'String' -Expected ''
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4\path') | Out-Null
}

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'description' -Kind 'String' -Expected ''
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4\description') | Out-Null
}

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'documentlibraryfriendlyname' -Kind 'String' -Expected ''
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4\documentlibraryfriendlyname') | Out-Null
}

$isMatch = Test-RegistryValueEquals -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'sigclientrequired' -Kind 'DWord' -Expected 1
if (-not $isMatch) {
    $reasons.Add('Value mismatch: HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4\sigclientrequired') | Out-Null
}

if ($reasons.Count -eq 0) {
    Write-Output 'Compliant'
    exit 0
}

$reasons | ForEach-Object { Write-Output $_ }
exit 1

Remediation

$ErrorActionPreference = 'Stop'

function Set-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name,
        [Parameter(Mandatory = $true)][string] $PropertyType,
        [Parameter(Mandatory = $true)][object] $Value
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        New-Item -Path $Path -Force | Out-Null
    }

    New-ItemProperty -LiteralPath $Path -Name $Name -PropertyType $PropertyType -Value $Value -Force | Out-Null
}

function Remove-RegistryValue {
    param(
        [Parameter(Mandatory = $true)][string] $Path,
        [Parameter(Mandatory = $true)][string] $Name
    )

    if (Test-Path -LiteralPath $Path) {
        Remove-ItemProperty -LiteralPath $Path -Name $Name -Force -ErrorAction SilentlyContinue
    }
}

function Clear-RegistryKeyValues {
    param(
        [Parameter(Mandatory = $true)][string] $Path
    )

    if (-not (Test-Path -LiteralPath $Path)) {
        return
    }

    foreach ($propertyName in (Get-Item -LiteralPath $Path).Property) {
        Remove-ItemProperty -LiteralPath $Path -Name $propertyName -Force -ErrorAction SilentlyContinue
    }
}

# Policy: Workflow Cache 4
# Name: L_WorkflowCache4
# Scope: User
# State: Enabled
# Source: office16.admx

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'name' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'path' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'description' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'documentlibraryfriendlyname' -PropertyType 'String' -Value ''

Set-RegistryValue -Path 'Registry::HKEY_CURRENT_USER\software\policies\microsoft\office\common\workflow\cache\workflow4' -Name 'sigclientrequired' -PropertyType 'DWord' -Value 1

History 1 retained release

5568.100010 Aug 2026
- Already present in the first release ChangeIntel keeps.

Template

Internal name: L_WorkflowCache4
Namespace: office16.Office.Microsoft.Policies.Windows
Template file: office16.admx
Release: Microsoft 365 Apps 5568.1000 · file set 8be05d876aae137d…

Definition, editor controls and support

Definition

<policy class="User" displayName="$(string.L_WorkflowCache4)" explainText="$(string.L_WorkflowExplain)" key="software\policies\microsoft\office\common\workflow\cache\workflow4" name="L_WorkflowCache4" presentation="$(presentation.L_WorkflowCache4)" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_WorkflowCache" />
      <supportedOn ref="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
      <elements>
        <text id="L_workflowcachename443" valueName="name" />
        <text id="L_workflowpath444" valueName="path" />
        <text id="L_workflowdescrip445" valueName="description" />
        <text id="L_workflowfriendly446" valueName="documentlibraryfriendlyname" />
        <boolean id="L_workflowsig447" valueName="sigclientrequired" />
      </elements>
    </policy>

Editor controls

<presentation id="L_WorkflowCache4" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
        <textBox refId="L_workflowcachename443">
          <label>Name of the workflow to be shown to the user</label>
        </textBox>
        <textBox refId="L_workflowpath444">
          <label>Full URL to the document library with which the workflow is associated</label>
        </textBox>
        <textBox refId="L_workflowdescrip445">
          <label>Description of the workflow to be shown to the user</label>
        </textBox>
        <textBox refId="L_workflowfriendly446">
          <label>Name of the document library to be shown the user</label>
        </textBox>
        <checkBox refId="L_workflowsig447">Workflow requires the user to sign the document (Word/Excel only)</checkBox>
      </presentation>

Supported platforms and category

office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
office16.Office.Microsoft.Policies.Windows:category:L_WorkflowCache
<category displayName="$(string.L_WorkflowCache)" name="L_WorkflowCache" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_miscellaneous437" />
    </category>
office16.Office.Microsoft.Policies.Windows:category:L_miscellaneous437
<category displayName="$(string.L_miscellaneous437)" name="L_miscellaneous437" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
office16.Office.Microsoft.Policies.Windows:unresolved:Microsoft.Policies.Windows:SUPPORTED_Windows7
<unresolved reference="Microsoft.Policies.Windows:SUPPORTED_Windows7" />
office16.Office.Microsoft.Policies.Windows:category:L_MicrosoftOfficeSystem
<category displayName="$(string.L_MicrosoftOfficeSystem)" name="L_MicrosoftOfficeSystem" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions" />
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem">Microsoft Office 2016</string></strings>
office16.Office.Microsoft.Policies.Windows:category:L_WorkflowCache
<category displayName="$(string.L_WorkflowCache)" name="L_WorkflowCache" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_miscellaneous437" />
    </category>
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_WorkflowCache">Workflow Cache</string></strings>
office16.Office.Microsoft.Policies.Windows:category:L_miscellaneous437
<category displayName="$(string.L_miscellaneous437)" name="L_miscellaneous437" xmlns="http://schemas.microsoft.com/GroupPolicy/2006/07/PolicyDefinitions">
      <parentCategory ref="office16.Office.Microsoft.Policies.Windows:L_MicrosoftOfficeSystem" />
    </category>
<strings><string id="office16.Office.Microsoft.Policies.Windows:L_miscellaneous437">Miscellaneous</string></strings>